DeskNow lets you share a calendar with other users, to let them view your schedule or even post appointments. Shared calendars are useful in many circumstances:
to let others view your schedule, without changing it (by sharing the calendar with read-only permission)
to keep a sport club calendar of events
to coordinate work on a project, keeping track of due dates, meetings with the client, and organize individual tasks
You can share a calendar with every user, or you can make it accessible only to some users (either by specifying their username, or by setting a password for the calendar).
Tip: you can also make the calendar read-only so that users can view events and tasks, but cannot create or change them.
To share a calendar:
open the calendar
click on Folder / Properties & sharing
click on New share
select a name for the share; this can be the same name as the calendar, or something that can be more meaningful to the other users; other users will know the calendar by its share name
click the Next button
check what users / communities/ user groups you want to grant the read , write and delete permissions to. You can also use the Quick add button to grant multiple permissions faster.
note that no matter what other permissions they have, users that do not have read permission will never be able to perform any other operation
if you enable access with a Password , every user that knows the password that you choose will be able to create a link to your calendar
When finished, click on Ok to create the share
Tip: only the administrator of your domain can create user groups. Contact the administrator if you believe a new user group would be useful
Unless you are the DeskNow Administrator or a community manager, the share that you create will not automatically appear as a new calendar in other users' account. This is because maybe they do not want to access your share.
If other users want to access your share, and they are authorized to, they need to create a link to that share. See accessing shared calendars.
For the Administrator: when you share a calendar to all the users of your domain, all users will automatically see the calendar, without having to create the link. This is the preferred way to create a company-wide calendar. If you share a calendar to selected users/communities, the selected users will automatically see the calendar. In any case, users will need to re-login or click Reload on their menu to see the new folder. When installed, DeskNow automatically creates a calendar called Group calendar shared to all users, with write permissions (you can change or delete it).
If you are the manager of a community and explicitly share a calendar to users of your community (or your entire community), the selected users will automatically see the calendar.
From the Properties & sharing page of the shared calendar, click on the name of the share that you want to edit.
From the Properties & sharing page of the shared calendar, click on the Delete link next to the share that you want to remove.